Privacy Policy

Last Updated: March 2026

1. Introduction

Bhavsar Kshatriya Jagathik Samuday ("BKJS", "we", "us", or "our") is committed to protecting the privacy of our community members. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

2. Information We Collect

2.1 Personal Information

When you register for BKJS membership, matrimony services, event participation, or other community programs, we may collect:

  • Full name, surname, and gender
  • Date of birth and age
  • Email address and mobile number
  • Residential address (city, state, pincode)
  • Government ID documents (Aadhaar — for identity verification only)
  • Profile photographs
  • Gotra, educational, and professional details (for matrimony services)
2.2 Automatically Collected Information

We automatically collect certain information when you visit our website:

  • IP address and approximate location (city, region, country)
  • Internet Service Provider (ISP)
  • Browser type and device information
  • Pages visited and time spent

This information is collected via third-party services (ipapi.co) and Google Analytics for improving our services.

3. How We Use Your Information

We use the collected information to:

  • Process BKJS membership registrations and issue BKJS ID cards
  • Facilitate matrimony matchmaking services
  • Manage community events and programs
  • Process volunteer, scholarship, and donation applications
  • Communicate important community updates
  • Verify member identity and prevent duplicate registrations
  • Improve our website and services
  • Comply with legal obligations

4. Data Storage & Security

Your data is stored securely using Google Workspace infrastructure (Google Sheets, Google Drive, Google Cloud). We implement industry-standard security measures including:

  • Data transmitted via HTTPS encryption
  • Access restricted to authorized BKJS administrators only
  • Regular audits of data access logs
  • Sensitive documents stored in restricted Google Drive folders

While we strive to protect your information, no method of electronic storage is 100% secure. We cannot guarantee absolute security.

5. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share information with:

  • BKJS Administrators: Regional and executive team members authorized to review applications
  • Matrimony Matches: Limited profile information shared with potential matches (only with your consent)
  • Service Providers: Google (hosting/storage), AAIG (self-hosted OTP and email delivery — api.aaig-otp.com and mail.aaig-otp.com), ipapi.co (location services) — under their respective privacy policies
  • Legal Requirements: When required by law, regulation, or legal process

6. Cookies & Tracking

We use:

  • Google Analytics: For anonymous website usage statistics
  • Local Storage: To remember your language preference
  • Session Cookies: For admin dashboard authentication

You can disable cookies in your browser settings, though some features may not work as expected.

7. Your Rights

You have the right to:

  • Access: Request a copy of your personal data held by BKJS
  • Correction: Request correction of inaccurate information
  • Deletion: Request deletion of your data (subject to legal retention requirements)
  • Withdraw Consent: Withdraw consent for data processing at any time

To exercise these rights, contact us at the email address listed below.

8. Children's Privacy

Our services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we learn that we have collected data from a child under 13, we will delete that information promptly.

9. Third-Party Links

Our website may contain links to third-party websites (community trusts, temples, educational institutions). We are not responsible for the privacy practices of these external sites.

10. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy regularly.

11. Contact Us

For privacy-related questions or requests: